Before you record a purchase please make sure that you have gone through the overview section and understand how purchases operate in Zeev.
Following are the key steps in manual recording of a goods purchase
Create a Good Receipt (GRN). This will update the inventory the new stock,
Create a Purchase Bill. Creates the purchase bill for review and updated selling prices.
Approval of Purchase Bill. This will record the vendor GL will the outstanding amount.
Payment towards Bill.
The following video explains how to execute the process in Zeev.
Handling Additional Charges and Discounts
When manually recording a purchase and creating a Goods Receipt Note (GRN), it is important to understand how different charges and discounts affect your item costs and final invoice amount.
1. Freight Charges
Freight charges can be applied in three different ways: at the line-item level (row), at the column header, or during the final GRN creation step.
Column-Level Application: If entered at the column header, the freight charge is automatically split across all items based on the ratio of their line-item amounts.
Impact on Cost: Freight charges entered at the line-item level do not affect the overall invoice amount. Instead, they are added to the landing cost of the individual item.
Expense Handling: During GRN creation, you have the option to log this freight amount as a separate expense or simply ignore it.
Note: If you need the freight charge to reflect on the actual invoice amount, you must explicitly add it during the last step of the GRN creation process.
2. Loading Charges
Loading charges behave very similarly to freight charges.
Impact on Cost: These are added at the line-item level and will not affect the final invoice amount.
Expense Handling: Just like freight charges, you will have the option to handle loading charges as a separate expense during the GRN creation.
3. Extra Discounts
Extra discounts can be added at either the line-item level or the total bill level.
Impact on Invoice: Unlike freight and loading charges, Extra Discounts always affect the final invoice amount.
GRN Application: You have the option to add this discount during the last step of GRN creation. If applied here, the discount is distributed across all line items based on their total amount ratio.